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Privacy Policy

Personal Data

This notice sets out information about how the International Association of Entertainment Lawyers (IAEL) uses your personal data.

Data Controller: For the purposes of data protection law, including the European Union (EU) General Data Protection Regulation (the GDPR), the IAEL is data controller of the personal data and if you wish to contact the IAEL in relation to its use of personal data please use the contact details at the bottom of this page.

Use of Data: The IAEL collects personal data through this website when you (or colleagues on your behalf) apply for  membership or purchase books by completing the forms provided on this website or make other enquiries to us by email or other means. Your personal data will be used for those specific purposes for which it is provided. The IAEL also collects and uses data about members and other people attending its events and activities, e.g. when publishing contributions to the IAEL Year Book, preparing speakers' lists, and completing continuing legal education (CLE) attendance sheets.

In each case it will usually be necessary for the IAEL to share that personal data with the third party organisations responsible for such events, activities, publications and CLE credits.

Please note that the IAEL does not collect any payment details through the website. All payments through the website are conducted by third party payment services provider PayPal under its own privacy policy. Paypal merely confirms when a payment is made and the details of the purchcase.

The IAEL uses members' contact details to provide members with membership information about the IAEL and its events and activities. Contact us if you do not want to receive such communications but clearly the benefits of membership will then be severely restricted. 

In a separate automatic operation the web server of this website will record the IP address, browser information, details of the website where a user came from before entering this website, and details of the pages viewed on the IAEL website. This information is used to work out:

  • How many times the website has been visited;
  • Record which parts of the website have been visited so the IAEL can improve the content and layout of the website.

The information collected is not linked to nor used to identify individual users.

Legal Basis: The legal basis of the IAEL's use of personal data under the GDPR is processing necessary for the purposes of: (a) entering into and performing its agreement with members; but also (b) the legitimate interests of the IAEL in operating as a membership organisation and maintaining contact details as well as organising the event and activities and providing communications, as outlined above, while ensuring that such interest is not overridden by the interests, rights and freedoms of its members and other persons. In rare situations the IAEL may need to use the data to comply with a legal obligation or to protect your or someone else's vital interests (e.g. in an emergency).   

International Transfers: By the very nature of its international focus and membership and the events and activities it arranges around the world, the IAEL uses the personal data both inside and outside of the EU as necessary to perform its agreement with members and provide the benefits of membership referred to above. Please see the Executive Committee page under "About" above of the locations of the President, Treasurer and General Secretary. Some countries outside of the EU do not have laws that protect privacy rights and personal data as extensively as countries within the EU and if you are in the EU you should take account of this when joining the IAEL.

Information provided by or on behalf of members is published on this website and is freely accessible to anyone who uses the website.  Please do not include any information in your membership application that you do not wish to be accessible in this way. 

Member Log-in: The IAEL wants to ensure that the membership information is accurate and up-to-date.  Members can request remote password access to their entry on the website in order to update and amend their entry at any time.  Alternatively they can request that this is done on their behalf.  Contact us if changes are required. 

Legal Rights: Under the GDPR individuals may have certain legal rights in respect of the personal data that the IAEL holds about them, including to: (a) request access to the data and, in some cases and where technically feasible, to have the data transferred to a third party in a machine-readable format; (b) ask to limit or cease using or erase the data in certain circumstances and in responding to such requests, the IAEL will explain the impact of that, e.g. on the ability to provide the benefits of membership; (c) ask to rectify inaccurate data - and the member can inform the IAEL of any changes - or do this themselves as set out above; (d) to object to the IAEL using the data on the basis of its legitimate interests and (if ever relevant) for marketing purposes; and (e) to lodge a complaint with the relevant supervisory authority, in the UK this is Information Commissioner’s Office (https://ico.org.uk/).

Contact us and the IAEL will comply with requests unless it has a lawful reason not to do so and within a reasonable period and, in any event, it will respond (even if its requires an extension of time) within one month of the original request. The IAEL may require you to confirm your identity by providing approved identification. The IAEL will not charge you unless your request is manifestly unfounded or excessive (when it may refuse to comply).

The IAEL does not provide member information to third parties for marketing purposes.

Cookies 

Cookies are small text files that may be placed on your computer by the websites you visit. They help to make the websites function effectively and provide information to the website operators.

The IAEL uses one cookie on this website when you log into the website using a member log-in to amend your details. During the login process, a cookie containing an encrypted version of your login details is stored for the duration that your web browser is open. This is strictly necessary in order to ensure security and identify you each time you visit a page.

You may adjust your browser to reject cookies from this website. Please consult the "Help" section of your browser for more information. You should be aware that disabling cookies will prevent this member access function of the website from operating correctly.

This website is hosted on behalf of the IAEL by a third party hosting provider on a server in the UK.

If you have any questions in relation to the above please do not hesitate to Contact us


International Association of Entertainment Lawyers

3 Noble Street
London
EC2V 7EE
UK

The IAEL reviews its privacy practices from time to time and notifies changes as required.

This notice is effective as of:   

May 2018